Administrative forms
Procedures
Registration / re-registration
Registration / re-registration procedure (français)
Application form for authorisation to register/re-register (document to be filled in from your ADUM personal space)
Theses Charter (available on ADUM)
Individual training agreement (document to be filled in from your ADUM personal space)
List of documents to be provided for the SPIM ED (English)
Thesis extension request form with defense (document to be filled in from your ADUM personal space)
Break request form (French)
Master exemption
Master exemption procedure (français)
Master’s exemption request form (document to be filled in from your personal ADUM space)
Cosupervision without HDR
Thesis Defense
Thesis defense procedure (français)
Thesis defence authorisation request form (document to be filled in from your ADUM personal space)
Application form for a closed session defence (available on ADUM)
Confidentiality agreement jury members (available on ADUM)
Reviewer Confidentiality Agreement (available on ADUM)
Guest Confidentiality Agreement (available on ADUM)
Defense procedure with part of the jury by videoconference (français)
Delegation of signature form for a jury member by videoconference (français)
Attestation for a absent jury member (français)
PV of defense (available on ADUM)
Defense Report (available on ADUM)
Procedure for the award of the doctoral degree (français)
Thesis manuscript cover page template (français)
Electronic submission and dissemination of the thesis
Thesis submission form before defense (document to be filled in from your ADUM personal space)
Thesis submission form (document to be filled in from your ADUM personal space)
European PhD Label
European PhD label procedure (français)
Application form for the European PhD label (document to be filled in from your personal ADUM space)
International joint supervison
In order to establish a co-supervision agreement for a thesis, it is necessary to contact the direction and secretariat of SPIM DS.
HDR
Financial support
Reimbursement of missions
A mission is a business trip.
To know the specific rules of the SPIM DS, please consult the “financial support” section of this website.
Before the mission :
- Draw up a mission order free of charge from your institution MANDATORY to be given to the administrative staff of your home research unit for signature.
- Fill in the UBFC “request for authorization to travel” form.
These two documents are to be given to the Doctoral School secretariat before the mission.
If this is the first time you are applying for a refund, you must fill out the “Individual to be created” form and attach a bank account number (RIB).
After the mission:
- Provide the original proof of your travel (SNCF tickets, bus, tram or metro tickets, motorway, hotels…) to the DS. For meals, you must indicate if you have eaten in a University Restaurant (CROUS).
- Please note that only original tickets or e-tickets are accepted for SNCF transport. You must make sure you download and register them before your departure date.
- If you have used your personal vehicle, you must provide: photocopies of your driving licence, vehicle registration certificate, insurance certificate. (Only for the first trip).
These documents must be sent to the secretariat of the doctoral school.
Direct and exceptional financial support
The doctoral school can offer its PhD students exceptional support. To benefit from this direct assistance, you must submit a detailed request to the direction of SPIM Doctoral School.
For all the procedures, you can also consult the website of the doctoral college UBFC: