From September 2 to November 15 2024

BE CAREFUL : Re-registrations must be effective no later than November 15. After this date, the doctoral school reserves the right to declare your PhD thesis ended.

WHY TAKING ALL THE NECESSARY STEPS TO REGISTER FROM SEPTEMBER 1 ?

• You will have your 2024/2025 school certificate, helpful for your administrative and personal procedures.
• This is easy and rapid to do. No paper, everything is done online on the ADUM website (www.adum.fr).
• Register as soon as possible allows you to pay the registration fees in 3 times (you can do it only to October 11).
• Between October and December, there are many defences. When you finalize your registration early in September, it allows the doctoral school office to be more available for PhD students preparing their defence and provide them a high quality follow-up.
• The re-registration in the respect of the schedule indicated is mandatory.

REMINDER : PhD students who defend their thesis before December, 31, 2024 must not re-register and must not pay CVEC.

How to enroll ?

Enrollment in doctoral studies takes place in several steps (complete procedure below) :

1. Course registration to UBFC, on the ADUM website (adum.fr).

     2. You have to submit your re-registration request, fill all required fields and submit all the required documents in only one PDF file :

• 2024/2025 CVEC attestation UNLESS you have a cotutelle agreement and if you paid the enrollment fees in the partner university : copy of the school certificate (you are exempted of registration fees), you don’t pay CVEC (Contribution Vie Etudiante) and you don’t have to do anything with the CROUS. The CVEC is paid to the CROUS, this contribution of 103 euros is aimed at « favouring student reception and support in social life, health, culture and sports for the students and at reinforcing the prevention and health education ». To pay the contribution, you must go to https://www.messervices.etudiant.gouv.fr/, “Student Life and Campus Contribution” entry
• ONLY IF IT IS DIFFERENT FROM LAST YEAR : Proof of financing  (copy of your employment contract/scholarship certificate, etc.)
• REQUIRED for all PhD students enrolling after the 3rd year, enrolled in full time, whatever the reason : Extension request form filled and signed by you, your thesis supervisor and the your director of laboratory
• Thesis state of progress report
• Follow-up committee report (Don’t forget to fill the fields regarding your follow-up committee on your ADUM profile)
• ONLY if you register in UTBM : Certificate of Civil Liability
• Individual training plan updated (Excel sheet)

• 3. Payment of the registration fees to the institution where the thesis will be prepared (Amount : 391€). UFC/UB/UTBM/SUPMICROTECH ENSMM.

  If you are a scholarship PhD student (CAMPUS FRANCE, CSC for example), or if you have a cotutelle agreement and if you have already paid the registration fees in the partner university, you must check “Fee exemption” on ADUM.

  You will receive an e-mail from ADUM inviting you to pay the registration fees. Please read the procedure depending on your home institution to see the different possibilities proposed to you to pay registration fees.

  -For students enrolled in UFC (Besançon) :

  Ask information to Mrs Alika ROSSETTI (alika.rossetti@univ-fcomte.fr)

  -For students enrolled in SUPMICROTECH ENSMM :

  Ask information to Mrs Anne RONDOT / Mrs Isabelle LIGIER (scolarite@ens2m.fr)

  – For PhD students enrolled in UTBM (Belfort) :

  Ask information to Mrs Chainez BOUSSAHA (chainez.boussaha@utbm.fr)

  – For PhD students enrolled in UB (Dijon) :

  Ask information to Mrs Céline DAUBIGNEY(celine.daubigney@u-bourgogne.fr)

  4. Transmission of your student card (by mail or directly in the doctoral school office)

  ANY INCOMPLETE FILE WILL BE REFUSED